Community management is a comprehensive responsibility, and taking it on as a volunteer can become overwhelming, consuming significant time and effort that could be spent enjoying your community. By entrusting a professional manager, day-to-day affairs are expertly handled, alleviating burdens and enhancing the living experience.
When individual members provide mandated services for free, inequitable burdens can arise among homeowners, straining relationships. No one wants to be the neighbor asking others to complete necessary tasks like yard maintenance or repairs.
Dealing with insurance, contractors, maintenance, enforcement, and legal issues can be labor-intensive for an inexperienced volunteer. As professionally trained experts, our role is to handle these services efficiently.
Professionally managed communities maintain their appeal to potential buyers, driving higher property values, benefiting all residents.
Association management is multifaceted, encompassing financial, physical property, and administrative tasks. Our expertise and established processes ensure efficient and reliable management.
Board members may change yearly, and a manager ensures a seamless transition, continuity in operations, and proper training for new board members. We collaborate with the Board to establish Policies and Procedures, maintaining consistency during board turnovers.
The advantages of community management are endless, contributing to a more efficient and thriving community. We would love to meet with you to discuss how our management services can enhance your association. Let's explore the possibilities together!
Typical closing requests are processed within 5 business days, excluding weekends and holidays. However, we understand that certain situations may require a faster turnaround. That's why we also provide rush options for closing requests if needed.
A homeowner's association (HOA) operates as a not-for-profit corporation, registered with the State and governed by a duly elected Board of Directors. Its primary purpose is to maintain all common areas within the community and enforce regulations outlined in legal documents such as CC&Rs (Covenants, Conditions, and Restrictions) and Bylaws.
HOAs can be established for various types of properties, including single-family homes, condominiums, or townhomes. The original developer of the community typically sets up the HOA with a set of rules known as the Declaration of CC&Rs.
One of the main functions of the HOA is to ensure that all homeowners adhere to these CC&Rs. These regulations are designed to maintain property values and enhance the overall quality of life within the community.
Membership in the HOA is usually mandatory for all property owners. Regular dues are collected to cover the cost of maintaining common areas and managing the community. Additionally, occasional special assessments may be required for specific projects or unexpected expenses.
Monthly fees can vary and are determined by the Board of Directors, subject to approval by the homeowners. The Board of Directors is composed of volunteer homeowners who are elected by the community.
In many cases, HOAs opt to hire a property management company, selected by the Board of Directors, to handle various tasks, including maintenance, bookkeeping, and dues collection. This professional management ensures the efficient operation of the community and relieves homeowners of administrative burdens.
At RHB PM, we offer comprehensive management services tailored to the unique needs of HOAs. Our expertise and dedication ensure that communities thrive and homeowners enjoy a higher quality of life. We are committed to providing exceptional service to both the Board of Directors and homeowners alike.
Homeowner's associations (HOAs) play a vital role in managing communities, ensuring they operate smoothly and harmoniously. Here are some essential functions and services provided by associations:
The Governing Documents of your association encompass a collection of essential guidelines that outline the rules and regulations for the community. These documents include:
The Articles of Incorporation serve as the fundamental legal framework for operating as an association under Virginia's Corporation Codes. This essential document outlines the association's corporate structure and formalizes its existence as a legal entity.
By adhering to the regulations set forth in the Articles of Incorporation, the association gains recognition as a legitimate corporation within the state of Virginia. This legal basis provides the foundation for conducting business, managing finances, and governing the community in accordance with state laws.
The Covenants, Conditions, and Restrictions (CC&Rs) are pivotal legal documents that establish the guidelines and regulations for operating a planned community as a non-profit corporation. These CC&Rs have been officially recorded by the County recorder's office in the county where the property is situated and are an integral part of your property's title.
Compliance with the CC&Rs is of utmost importance for all homeowners within the community. Failure to adhere to these rules may result in consequences, such as fines imposed by the Association, as a means of maintaining order, preserving property values, and promoting a harmonious living environment for all residents.
The Bylaws play a crucial role in governing the operation of the non-profit corporation, providing essential guidelines for its efficient functioning. These Bylaws establish the framework for various aspects of the association's management and governance:
Unless a homeowner dispute is causing a significant issue in the common areas or directly violating the governing rules, there are typically no specific rules in place to handle such disputes. It is generally expected that homeowners should work together to settle their disagreements directly.
Within a community association or HOA, a Director holds the responsibility for overseeing and managing its affairs. Together, the Directors form the Board of Directors and are usually elected or appointed by the community's members. Among the Board members, specific roles are typically designated, with some serving as the Chair or President, while others hold positions as Vice President, Secretary, and Treasurer.
The Directors' powers and responsibilities are clearly defined in the Association's governing documents, which can be found within the CC&R (Covenants, Conditions, and Restrictions) section, specifically under the "Bylaws" subsection. These governing documents serve as the legal framework for the association's operation and outline the scope of authority granted to the Directors.
RHB PM assumes the crucial role of the Board of Directors in maintaining the community's assets, ensuring the association's financial well-being, determining service levels, and establishing policies and regulations for the use of common areas. Acting as fiduciaries, they are committed to acting in the best interest of the association and providing effective leadership in community matters, as guided by the Governing Documents.
Part of their responsibilities involves promptly collecting assessments and handling payments for services rendered to the Association. Essentially, the Board Members are the primary decision-makers for the Association, and they are all individual homeowners who own property within the Association, elected to their positions by fellow members of the Association. As such, the Board of Directors governs all affairs of the Homeowners Association.
To get in touch with the Board of Directors, the most effective approach is through your community's dedicated Association Manager. By reaching out to them, you can share your inquiries and concerns alongside those of other residents. The Association Manager will then present these matters to the Board of Directors for thorough discussion and appropriate guidance.
Utilizing the Association Manager as a conduit allows for the consolidation of information on specific topics, enabling the Board of Directors to stay well-informed and make more informed decisions. Moreover, if your association maintains a website, you can find the names and contact details of the current members of the Board of Directors posted there.
If you have found an apartment or house from RHB PM that you are interested in renting, we encourage you to take the following steps promptly:
Lease Signing: Schedule an appointment to sign the lease AS SOON AS POSSIBLE. Please remember that we won't hold the apartment or house for you until all leases are signed and the checks are submitted.
At RHB PM, we understand the importance of securing your desired property promptly. By following these steps and acting swiftly upon approval, you increase your chances of successfully securing the rental property you desire. If you have any questions or need further assistance throughout this process, feel free to contact our Property Manager for guidance and support.
RHB PM assumes the responsibility of making decisions on behalf of your Association as part of the Board of Directors. It's important to note that these Directors are volunteers and do not receive any compensation for their dedicated service. As your Management Company, we act as representatives for the Board and your Association, serving as the main point of contact for all communications directed to the Board.
Please be aware that in accordance with legal regulations, we are not permitted to disclose any personal information of homeowners, including details about your Board of Directors. Our commitment is to protect the privacy and confidentiality of all residents within the community.
Typically, any member of the Association who is in good standing (meaning no delinquent dues or outstanding violations) is eligible to run for a position on the Board of Directors. As the annual election approaches, most Associations distribute candidate solicitations well in advance, usually several months prior. If you wish to be a candidate, it's as easy as completing the provided form and submitting it to the management office for consideration. This way, you can actively participate in shaping the future of your community by potentially serving on the Board of Directors.
Within an association, the organizational hierarchy is structured as follows:
The rights granted to owners are clearly outlined in the governing documents and are typically restricted to specific actions, including: